Organising and administering AGMs, EGMs and Company Referenda
UK Engage, as part of the award-winning Print Image Network, offers more than 25 years combined experience in the field of electoral services and organising and administering AGMs, EGMs and Company referenda.
As testament to our expertise, we participate in and support more than 500 electoral processes each year, so we have the necessary knowledge, understanding and experience to ensure that your ballot runs smoothly, efficiently and reliably. Moreover, our commitment to quality and innovation, which has resulted in a string of plaudits and industry awards, clearly demonstrates our commitment to delivering impeccable service with unsurpassed reliability. What this means is that you can choose UK Engage with confidence, knowing that we will get the job done on-time and on-budget.
If you are considering undertaking any project which involves balloting, surveying or any other form of member/elector engagement, UK Engage can offer support for:
Annual General Meetings (AGMs)
The whole process of conducting AGMs with all their obligatory formalities has often been described as being as trying and complex as running a company. UK Engage can take the complexity of the process, and will manage and carry out the entire member engagement and corporate election process of your AGM professionally, securely and efficiently. We remove the stress from the process so that you can get on with running your company successfully.
We have extensive experience in all aspects of member and shareholder communications, and are able to offer efficient solutions to the entire corporate election process to suit all budgets – from user-friendly voter packs and other communications to independent collation and verification of results. AGMs are handled with guaranteed integrity of secure or sensitive information, in accordance with ISO 27001 standards.
In addition, as with most other forms of corporate election, UK Engage can provide AGM voting and voting solutions in other media such as email, web, SMS and touch-tone as well as paper-based, but all with appropriate attention to the new technical challenges involving security and confidentiality.
Extraordinary General Meetings (EGMs)
EGMs can almost be regarded as even more complex than AGMs, as they are often called at short notice. So EGMs require even more professional care to deliver urgent results within a fixed time frame. Unfortunately many EGMS, by definition, involve an element of discord between parties involved: this means that there is an even greater need for scrupulous attention to the obligatory formalities. Because of our extensive experience in EGM documentation and ballots as well as every other form of corporate election, UK Engage can be trusted to carry out the process not only ‘to the letter’ but also within budget and time scale.
On occasion a Board is presented with an unmissable opportunity which requires a decision at short notice. In certain instances a decision cannot be made as the wording of the constitution means the Board must seek a mandate from its shareholders or members. UK Engage has dealt with such problems on numerous occasions, creating and organising bespoke consultation packages at short notice to manage every stage of company referenda – from initial notification to response handling and final independent verification. Whether a ballot is a necessary formality, an exercise in member engagement or simply an opinion poll to identify general feelings, whether it is multiple-option or a simple Yes/No, UK Engage can create a quick and efficient solution with full verification and traceability as standard.
Any membership-based organisation, from a trading co-operative to a charitable body or campaign group, is built on the accessibility of its members to the whole policy and decision-making process as well as the transparency of that process itself. Members want their voices to be heard, but they also want to be certain that the response is fair and honest, whether they are taking part in a formal ballot or passing on their thoughts in an opinion poll. UK Engage has provided such services, using paper-based ballots or using email, SMS or other electronic formats, to a wide variety of organisations of all statuses, enabling them to retain the members’ sense of belonging as well as making full and constructive use of the feedback.
Some of our clients have chosen to carry out the physical process of a ballot themselves: in those instances we happily provided a professional consultancy service. Our role in such cases was to guide clients through the obligations and procedures, steering them away from the pitfalls of the ballot procedure. Where required we provided independent adjudicators and scrutineers to guarantee impartiality and a fully audited set of results’ reports.
Although knowledge may be power in the commercial world, the opinions of your customer-base are an equally vital part when deciding the future direction of any business, particularly in today’s world where customer power and access to express opinions freely via social media is on the rise.
Whether you are looking to implement a market survey to judge customer satisfaction or an opinion poll of a wider audience, UK Engage can independently survey, collate, compile and present information that could prove essential to your next business decision. Where appropriate, we can also in-build incentives to any market survey to trigger reaction to maximise the response rate. You may also want to measure the general feelings of your shareholders or members without launching an actual ballot. Here, an opinion poll can prove to be a vital tool just as it is in the market survey arena, delivering accurate and comprehensive feedback as well as assuring stakeholders that they are being heard and heeded.
For further information on AGM voting, EGMs and company referenda:
Contact us on 0161 209 4808 or email firstname.lastname@example.org